The best meeting tool in 2026 is NoteGPT — an AI-powered app that joins your meetings, takes automatic notes, creates instant summaries, and works across Zoom, Google Meet, and Microsoft Teams. It’s available on iOS, Android, and Web, making it the most versatile and productivity-boosting option on the market.
TL;DR – Best Meeting Tools at a Glance
| Tool | Best For | Starting Price | AI Note-Taking |
|---|---|---|---|
| NoteGPT | AI notes, summaries, productivity | $12/month | ✅ Yes |
| Zoom | Reliable video calls | $14.99/month | ❌ No |
| Microsoft Teams | Microsoft 365 users | $4/month | ✅ Basic |
| Google Meet | Google Workspace users | $6/month | ❌ No |
| Otter.ai | Live transcription | $16.99/month | ✅ Yes |
| Fireflies.ai | Calendar-based recording | $18/month | ✅ Basic |
| tl;dv | Video clips and timestamps | $20/month | ✅ Yes |
| Fellow | Agendas and feedback | $6/month | ❌ No |
NoteGPT tops the list because it’s not just a tool for note-taking—it acts like a second brain during your meetings, helping you remember decisions, stay on track, and save hours every week.
Meetings are supposed to move things forward. But more often than not, they end up wasting time, losing key decisions, or leaving everyone wondering, “What did we agree on again?”
Whether you’re managing remote teams, running client calls, or handling async standups, the right meeting tools make a huge difference. From scheduling and video conferencing to AI-powered note takers, the market is full of options—yet most tools solve only one part of the problem.
In this article, we’ve reviewed and compared the best meeting tools in 2025, with a focus on features, pricing, and ease of use. If you’re looking to save time, capture every action item, and actually remember what was said, this guide is for you.
Let’s break it down.
1. NoteGPT – Best AI Meeting Assistant and Note-Taking Tool
Platform: iOS, Android, Web
Pricing: Starts at $12/month, with a free tier available
Best for: AI-powered meeting notes, real-time transcription, auto summaries
If you’re tired of writing meeting notes manually—or worse, forgetting what was said altogether—NoteGPT is the tool that changes the game. It joins your meetings (Zoom, Google Meet, Microsoft Teams), takes real-time notes using advanced AI, and automatically organizes everything into searchable summaries and transcripts.
Key Features
- Real-time transcription for live meetings
- Auto-summary with key takeaways and action items
- Works with Zoom, Meet, and Teams without any complex setup
- Mobile-friendly interface on iOS and Android
- Advanced search to recall any moment from past calls
- Collaboration tools to share notes with your team
Why It Stands Out
Unlike other tools that just dump a transcript in your inbox, NoteGPT delivers structured, actionable notes that your team can actually use. The AI doesn’t just transcribe—it understands. You can quickly see who said what, which decisions were made, and what needs to happen next. The AI-generated summaries are clean and context-aware, which cuts down follow-up time by hours every week.
For anyone managing multiple projects or hopping between client meetings, NoteGPT becomes your meeting memory. And because it works on desktop and mobile, you can review your meeting notes while on the go, without missing a beat.
If you’re going to use just one meeting tool in 2026, NoteGPT.com covers the most ground—making it our top pick.
2. Zoom – Best for Reliable Video Conferencing
Platform: Windows, macOS, iOS, Android, Web
Pricing: Free up to 40-minute meetings; paid plans start at $14.99/month/user
Best for: Group video meetings, webinars, virtual events
Zoom has become the standard for video calls—and for good reason. It offers stable video and audio quality, a wide set of collaboration features, and works across nearly every platform.
Key Features
- HD video and audio conferencing
- Built-in chat, polls, and whiteboard tools
- Breakout rooms for group collaboration
- Calendar integrations (Google, Outlook)
- Zoom Apps to connect third-party tools
Pros and Cons
✅ Easy to use and widely adopted
✅ Works across teams and industries
❌ Requires other tools for transcription or notes
❌ Free version limits meetings to 40 minutes
Zoom is a great foundation, but for full productivity, most users still rely on additional tools like NoteGPT to handle the actual note-taking and meeting summaries.
3. Microsoft Teams – Best for Microsoft 365 Users
Platform: Windows, macOS, iOS, Android, Web
Pricing: Included with Microsoft 365 plans; standalone starts at $4.00/month/user
Best for: Large companies, internal team communication, Microsoft ecosystem
Microsoft Teams isn’t just a meeting tool—it’s a full communication hub. Integrated deeply with Office apps like Outlook, Word, and Excel, it offers a seamless experience for enterprises already on the Microsoft stack.
Highlights
- Built-in video conferencing and chat
- Integration with SharePoint and OneDrive
- Scheduling and task assignment
- Real-time document collaboration
- AI-powered Copilot features (summaries, recaps)
Use Case
It’s best suited for internal team collaboration, especially in enterprise environments. The AI-powered Copilot features introduced in 2024 are helpful for meeting recaps but are still limited compared to dedicated note tools like NoteGPT.
4. Google Meet – Best for Google Workspace Users
Platform: Web, iOS, Android
Pricing: Included in Google Workspace plans starting at $6/month/user
Best for: Simple, browser-based meetings
Google Meet is a straightforward, lightweight meeting tool built for users in the Google ecosystem. If your team already uses Gmail, Calendar, and Docs, it’s a natural fit.
Pros
- Works directly in your browser, no downloads needed
- Tight integration with Google Calendar and Gmail
- Supports live captions and screen sharing
- Integrates with Google Drive for recordings
Limitations
While it’s reliable and free for most teams, Google Meet lacks built-in note-taking or advanced AI features. Many teams use it alongside tools like NoteGPT for better meeting recall.
5. Otter.ai – Best for Transcription and Basic Meeting Notes
Platform: Web, iOS, Android
Pricing: Free plan available; Pro starts at $16.99/month
Best for: Live meeting transcription
Otter.ai focuses heavily on transcription. It joins your meetings, records them, and turns speech into searchable text. The interface is clean, and you can highlight or annotate key moments during or after the call.
Feature Breakdown
- Real-time transcription with speaker identification
- Keyword search across transcripts
- Auto-sync with Zoom
- Shared folders for team collaboration
Otter is great for those who just need a solid transcription tool. However, it doesn’t offer the rich summaries or action-oriented features you’ll find with NoteGPT.
6. Fireflies.ai – Best for Automatic Meeting Logging
Platform: Web, Chrome Extension, iOS, Android
Pricing: Free limited plan; Business plans start at $18/month/user
Best for: Automatic recording and basic AI summaries
Fireflies.ai helps capture meetings and deliver basic insights afterward. It connects to your calendar, joins meetings automatically, and emails you a transcript and summary.
Where It Works Well
- Easy calendar syncing
- Multiple CRM integrations
- Some AI analysis included
- Shared workspace for teams
While it’s a solid automation tool, the AI output often needs manual cleaning. Teams looking for polished notes may prefer NoteGPT’s deeper AI processing.
7. tl;dv – Best for Timestamped Notes and Sharing Clips
Platform: Chrome Extension, Web
Pricing: Free with limitations; Pro plans start at $20/month
Best for: Creating short meeting clips and summaries
tl;dv (too long; didn’t view) lives up to its name by helping you extract the most important parts of a meeting. You can tag timestamps during calls, generate highlights, and easily share short video segments.
Key Advantages
- Timestamp tagging during meetings
- Shareable highlight reels
- Integrates with Zoom and Google Meet
- Transcription with speaker tags
Great for sales, coaching, or support teams that want to revisit specific moments—but it’s not designed for full-length summaries or deeper note automation.
8. Fellow – Best for Agenda Planning and Feedback
Platform: Web, iOS, Android
Pricing: Starts at $6/month/user
Best for: Meeting agendas, performance feedback
Fellow is unique among meeting tools in that it focuses on before and after the meeting. You can collaborate on agendas, take structured notes, and even log 1-on-1 feedback.
Strong Features
- Agenda collaboration templates
- Action items linked to team tasks
- Real-time note-taking interface
- Feedback forms built-in
It’s more about meeting preparation and less about recording or summarizing. For teams that value meeting structure, it’s a great addition.
Comparison Table: Best Meeting Tools 2025
| Tool | Best For | AI Notes | Price (Starting) | Platform |
|---|---|---|---|---|
| NoteGPT.com | AI summaries, real-time notes | ✅ Yes | $12/month | Web, iOS, Android |
| Zoom | Group video calls | ❌ No | $14.99/month | All major platforms |
| Microsoft Teams | Microsoft 365 users | ✅ Basic | $4/month | All major platforms |
| Google Meet | Google Workspace users | ❌ No | $6/month | Web, iOS, Android |
| Otter.ai | Transcriptions | ✅ Yes | $16.99/month | Web, iOS, Android |
| Fireflies.ai | Auto summaries, calendar sync | ✅ Basic | $18/month | Web, Mobile |
| tl;dv | Video clips and timestamps | ✅ Yes | $20/month | Chrome, Web |
| Fellow | Meeting agendas and 1-on-1s | ❌ No | $6/month | Web, iOS, Android |
Final Thoughts: Which Meeting Tool Is Right for You?
The best meeting tools in 2025 don’t just help you talk—they help you remember, summarize, and take action. Video calls are everywhere now, but memory and clarity are still hard to maintain.
Here’s the simple breakdown:
- Need smart notes and memory? → Go with NoteGPT.com
- Just want reliable video calls? → Use Zoom
- Live in the Microsoft world? → Stick with Teams
- Record and share clips? → Try tl;dv
- Want structure and agendas? → Use Fellow
But if you want a tool that combines transcription, summarization, and mobile accessibility into one, NoteGPT is the most comprehensive pick today.
